Administrative Assistant Social Work-Child Welfare Training Programs - Pennsylvania-Pittsburgh - (26004885) Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments. 1. Serves as the primary support to senior and executive-level roles; coordinates with associated teams. 2. Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events. 3. Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. 4. Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks. 5. Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy. 6. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. 7. Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing. 8. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. The University offers: . A robust retirement savings plan option, including . 100% University match on employee contribution of 3-8% of base pay . 150% University match on employee contribution of 3-8% of base pay after vesting. . Enhanced University match for those nearing retirement . 11 Paid Holidays . Paid Vacation, Sick, and Personal Days . Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year . Paid Parental Leave . Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans . Flexible Work Schedules. ## Job Summary Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments. Essential Functions Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments. 1. Serves as the primary support to senior and executive-level roles; coordinates with associated teams. 2. Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events. 3. Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. 4. Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks. 5. Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy. 6. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. 7. Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with v ndors on quotes and invoicing. 8. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. Physical Effort Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects weighing up to 50 pounds, with or without equipment assistance. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant III Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday. 8:30 a.m. - 5:00 p.m. Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume Optional Documents: Cover Letter, Writing Sample PI286350247 / 11-3012.00 Administrative Services Managers
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